For coaching institutes, test-prep & skill academies
An AI receptionist for coaching institutes that calls every admissions lead in 60 seconds.
Coaching institutes across India spend lakhs on Meta and Google admissions ads — then the enquiries sit in a sheet overnight. We build an AI agent that calls each lead back while the family is still interested, answers course and fee questions in their language, qualifies the student, and books the demo class. Live in days.
Setup free for our 10 founding clients — then ₹40,000. Claim a founding seat →
The fastest caller wins the admission. Your agent is always the fastest.
Parent or student fills your ad form
A Meta or Google admissions ad, a website enquiry, or a WhatsApp or Instagram DM — the moment it lands, your agent picks it up.
AI calls back within 60 seconds
While the family is still looking at your ad, the agent calls — in their language — and talks about the exact course they enquired on.
Qualified on course, class & exam target
Class or course, exam target, preferred batch and demo slot — asked naturally in conversation, and the lead sheet fills itself from the call. No typing.
Demo or counselling session booked
A slot with your counsellor, a WhatsApp confirmation, a reminder before the session. Your enquiry sheet gets the full story.
Most admissions enquiries die waiting for a callback
Coaching admissions is a high-intent, evening-hours decision. If you cannot respond in minutes, the family moves to the next institute.
You pay for the click. The enquiry waits till tomorrow.
The admissions lead lands in a sheet at 9:10 PM. Your counsellor sees it at 11 AM. By then the parent has spoken to two other institutes — admissions enquiries go cold in minutes, not days.
Missed enquiries during class hours and evenings
Parents and students enquire in the evening and on weekends — exactly when your counsellors are teaching or your front desk has left. If nobody answers, that admission goes to whoever calls first.
Counsellors are busy teaching, not chasing leads
Your best faculty spend hours calling back cold enquiries and re-explaining the same fees and timings, instead of teaching or closing serious admissions.
Same 20 questions, 50 times a day
Batch timings, fee structure, syllabus, demo class dates, faculty, hostel, scholarship test — the same answers, manually, to every enquiry that comes in.
A full admissions front desk — built into your agent
Outbound admissions calls, courses, fees, demo bookings, qualification, payments, and family communication — configured for your institute before launch.
Outbound calls to every admissions lead
The headline act: your ad leads get an AI call within 60 seconds of enquiring — qualified and booked for a demo before your competitor even opens the leads sheet. Old enquiry lists go into a scheduled calling campaign, and the agent works through them on a schedule you set.
Courses & batches the AI actually knows
Each course configured once — NEET, JEE, UPSC, CAT, banking, or your skill programme, with fees, batch timings, duration, faculty, and scholarship-test details. The agent answers every enquiry from this source of truth.
Demo & counselling session booking
The agent checks your counsellor's availability, books the demo or counselling slot, collects the student's details, and sends a WhatsApp confirmation — inside the conversation.
Lead sheet auto-filled from the call
Student name, class or course, exam target, and preferred demo slot — asked in conversation and written into your lead sheet automatically. No counsellor typing. Your team only calls back ready-to-enrol families.
Registration & fee payment links
When a family is ready, the agent sends a registration or fee payment link mid-conversation and collects the amount before they cool off. Money lands in your own account — no commission taken.
Demo reminders on WhatsApp
Before the demo or counselling session, the family gets a reminder with the time, address, and what to carry — with SMS fallback. Fewer no-shows, fuller demo batches.
WhatsApp & Instagram DMs, answered instantly
Enquiries arrive as DMs on your own WhatsApp number and your Instagram page. The agent replies instantly with your real fees and batch details, and can run template campaigns over your enquiry lists.
Voice-first, the way parents behave
Parents call. The agent answers, discusses the course and fees in Telugu, Hindi, Tamil, or English, and books the demo — no IVR menus, no hold music.
22+ Indian languages
Parents ask in Telugu, Hindi, Tamil, Marathi, or code-mixed Hinglish; students often switch to English — all handled natively. The agent detects the language per message and answers in kind.
9:47 PM — a parent finds your NEET batch on Instagram
An illustrative conversation, the way your agent would handle it.
Namaste. NEET Class 11 batch ki fees kitni hai? Aur classes kab start hoti hain?
Namaste. Class 11 NEET foundation batch ki fees ₹1,10,000 per year hai, EMI option ke saath. Naya batch 15 June se, evening 5–8 PM, weekdays. Ek free demo class attend karna chahenge?
Haan. Faculty kaun hai, aur scholarship test hota hai kya?
Physics aur Chemistry hamare senior faculty padhaate hain, 12+ saal experience. Scholarship test har Sunday hota hai — 40% tak fee waiver mil sakta hai. Demo Saturday 5 PM ke liye book kar dun?
Haan, Saturday 5 PM theek hai.
Saturday 5 PM demo confirm. Student ka naam aur aapka number? Main WhatsApp pe address aur reminder bhej dunga.
Result
At 9:47 PM your counsellors were offline. At 9:50 PM you have a qualified, booked demo class in your dashboard. Your counsellor walks in Monday morning already knowing the student's story.
From one WhatsApp message to a working agent
Tell us about your courses and lead sources
One WhatsApp message — "We run Meta ads for NEET and JEE batches and can't call admissions leads back fast enough." We reply with a plan and a price, usually within a day.
We build your agent in days
Courses, fees, batch timings, and scholarship rules configured; your ad forms and enquiry sheet connected; calling hours set; tested with real calls while you watch.
It calls, qualifies, and books
Every admissions lead called within 60 seconds, every demo class confirmed on WhatsApp, every detail in your enquiry sheet. You pay only for usage — voice from ₹2/min, simple per-minute billing.
Common questions from coaching institutes
During setup we connect your lead sources — Meta Lead Ads, Google lead forms, website enquiry forms, WhatsApp, and Instagram DMs. The moment an admissions enquiry lands, the AI places an outbound call, speaks about the exact course the family enquired on, qualifies class and exam target, and books a demo or counselling session. Calls respect configured calling hours, and we only call people who enquired with you first — never cold lists.
Yes. Each course is configured with its own fees, batch timings, duration, faculty, and scholarship-test details — NEET, JEE, UPSC, CAT, banking, or your skill programme. When a family enquires, the agent knows which course they are asking about, or compares options if they are undecided. Same dashboard, all courses.
Yes — that is part of the custom build. We connect the agent to the CRM or sheet your admissions team already uses, so every qualified enquiry lands there automatically with source, call summary, and the booked demo slot. Tell us what you use and we will scope it into your plan.
The agent answers from the knowledge base we build for you — course FAQs, fees, batch policies, scholarship rules. If it genuinely does not know, it says so politely and collects the family's contact for a human callback. No invented fees or exam dates, ever.
All 22 scheduled Indian languages — Hindi, Telugu, Tamil, Kannada, Malayalam, Marathi, Gujarati, Bengali, Punjabi, and more — plus English. Especially useful when parents prefer their regional language and students switch to English mid-conversation.
Setup is ₹40,000 — currently free for our 10 founding clients. The honest trade: founding clients keep the care plan for their first 3 months at the founding rate and give a short case study. Usage is pay-as-you-go from one balance: AI voice calls from ₹2/min with simple per-minute billing (our permanent price, not a founding discount), chat ₹2/conversation. Around 300 minutes of AI calls a month costs about ₹600 in voice credits; the phone number recharge is ₹2,000 per 30 days, auto-debited from the same credits. WhatsApp messages are billed by Meta to your own account with nothing added. The care plan — ₹5,000/month at the founding rate, list ₹12,000 — adds monitoring, tuning, unlimited Instagram automations, and campaign boards. Credits never expire, later top-ups start at ₹500, and there are no subscriptions.
Yes. When a family is ready to enrol, the agent sends a registration or fee payment link on the call, in WhatsApp, or in a DM, and confirms the seat once paid. The money lands in your own account; Dvaarik takes no commission on your fees.
Your admissions ad budget deserves a 60-second callback
Tell us which courses you run and where your enquiries come from. We'll reply with a plan and a price — and your agent can be calling admissions leads within days.
Setup free for our 10 founding clients — then ₹40,000.